The Constitution of the Gay and Lesbian Association of Doctors and Dentists (GLADD)

 1. Name

The Association formed on 1st April 1995 in London, and known as the Gay and Lesbian Association of Doctors and Dentists, is formally constituted.

 

2. Aims

2.1      To provide professional and social support for lesbian, gay, bisexual and trans* doctors, dentists andmedical and dental students

2.2      To collect and disseminate information on lesbian, gay, bisexual and trans* issues relevant to the practice of medicine and dentistry

2.3      To combat discrimination against llesbian, gay, bisexual and trans* people particularly if expressed by doctors and dentists or toward doctors and dentists

3. Powers

In order to further the aims, the Association may receive subscriptions, donations and monies.

4. Members

4.1      Membership of the Association shall be open to doctors, dentists and medical and dental students who support the aims of the Association and have paid the required subscription.

4.2      A Newsletter, when produced,  shall be circulated to all members and may be made available to suitable individuals or organisations at the discretion of the Executive Committee for an agreed fee.

4.3      Guests will be welcome to attend social functions.

4.4      Confidentiality shall be maintained at all times.  No member’s names or addresses shall be divulged without the member’s agreement.  The membership list will be kept on a computer database and is therefore subject to the requirements of the Data Protection Act.

4.5      The Association is committed to an equal opportunities policy in all its aspects.  The aim of this policy is to ensure that all members, and potential members, enjoy real equality of opportunity irrespective of their gender, age, marital status, sexual orientation, disability, race, colour, ethnic or other national origin, social or economic status and HIV status.

5. Order

5.1      The affairs of the Association shall be invested in the Executive Committee, elected from the membership, including a Chairperson, Secretary, Treasurer and up to four other members.  These shall be termed the Officers of the Association and will be elected annually by simple majority vote at the Annual General Meeting.

5.2      Proxy votes may be held by any member, but members voting by proxy must inform the secretary in writing before the start of the meeting.

5.3      Members may be appointed by a quorum of the Officers to fill unexpected vacancies on the Executive Committee up to the next Annual General Meeting or Extraordinary General Meeting.

5.4      Other members may be co-opted to help the Executive Committee as required.

5.5      Students elected or co-opted to the Executive Committee will be supported financially to attend meetings, finances permitting.

5.6      A quorum of the Executive Committee shall be three present and voting.

5.7      A quorum of the membership shall be 10% or 15 members (whichever is greater) present and voting.

5.8      The accounts shall be presented annually at the Annual General Meeting.

5.9      The subscription shall be decided at a General Meeting.

5.10   The Executive Committee shall have the discretion to refuse membership of the Association to any person whose behaviour is deemed likely to bring the Association into disrepute, and to suspend or withdraw membership from any member on similar grounds.

5.11   The Executive Committee shall be empowered, at its discretion, to invite a limited number of people to become Honorary Members of the Association.  They shall be people who the Association wish to honour or who will promote the Association’s work.  Their names shall be reported to the Annual General Meeting.  Honorary Members shall not be required to pay a subscription fee.

 

6. Meetings

6.1      An Annual General Meeting shall be held not more than fifteen months after the date of the last Annual General Meeting, to receive the annual statement of accounts, to elect a new Executive Committee and to conduct any other business.  Four weeks notice to all members shall be given of an Annual General Meeting and resolutions shall be received no later than two weeks prior to the meeting.

6.2      An Extraordinary General Meeting shall be called at the written request of a quorum of members or officers.  The Executive Committee shall give no less than ten days notice to all members of an Extraordinary General Meeting.

6.3      Decisions at General Meetings shall be by simple majority of those voting.  The Chairperson shall have only a casting vote.  Wherever possible a General Meeting will be held at a weekend.

7. Special Membership

7.1        Special Membership shall be open to people other than doctors, dentists and medical/dental students, in  the form of Special Membership, provided that they satisfy the following criteria:

·       that they support the aims of the Association

·       that they are closely involved in the education and training of doctors and dentists and/or the delivery of health care

·       that they are likely to make a significant and distinguished contribution to the work of the Association.

7.2  Nominations for Special Membership can be made by any GLADD member and that acceptance shall be subject to approval by the Executive Committee

7.3  Nominations must be submitted to the Executive Committee in writing and a decision shall be made at the first available opportunity (normally the next Executive Committee meeting).  The Executive Committee shall give its decision, with reasons, in writing, to the proposer.

7.4  Special Members shall not constitute more than 10% of the membership of the Association.

7.5  Special Members shall be bound by the rules of the Association and have the same voting rights as other members of the Association.

7.6  Special Members shall be eligible to serve on the Executive Committee, provided that they do not constitute more than 10% of its membership

7.7  Special Members shall pay the same subscription rates as other members of the Association.

8. Constitution

The constitution may be amended, altered or repealed only by a two-thirds majority of votes received a General Meeting duly called for that purpose.

 

Date completed: 16 February 2001

Date passed: 17 March 2001

Formally amended: 9th May 2015

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